AMERICAN DOCUMENTARY, INC. — VP, Finance and Business Affairs
American Documentary, Inc. (AmDoc) the non-profit parent organization and producer of the award-winning PBS documentary series POV seeks a VP, Finance and Business Affairs. The VP, Finance and Business Affairs is responsible for providing financial and administrative leadership for AmDoc and its two core series, POV (PBS) and America Reframed (World Channel). With the Executive Director, and with guidance from the Board, the VP will develop the overall financial strategy for the organization including short and long range planning, day to day budget management, systems management, and contract/business review. The individual will collaborate with the Director of Finance and Operations (DFO) to create and implement systems to move the strategy forward.
- Responsible for overall finances for American Documentary, Inc and its two series POV and America ReFramed. Work with Executive Director to create financial strategy for AmDoc. Ensure sound financial management and planning that integrates all operations of the organization.
- Work with DFO to create, monitor and evaluate budgets and financial analysis reports.
- Interpret financial reports for senior leadership and board members; cultivate and act as lead steward for volunteers serving on finance committee.
- Participate in the development and preparation of short-term and long-range plans and budgets based upon broad organizational goals and objectives.
- Work with the treasurer and Board of Directors to improve financial performance.
- Collaborate with the DFO to ensure that financial records, reports, and policies and procedures are maintained. Conduct review of transactions and supporting documentation, e.g. grant letters and pledges.
- Manage the cash flow function. Lead weekly cash flow meetings with the ED and DFO.
- Review DFO's monthly reconciliations and prepare financial statements.
- Prepare the quarterly financial package including narrative and dashboards.
- Make sure organization is filing appropriate annual, quarterly and ancillary reports.
- Manage the annual budget function from development and execution to regular monitoring.
- Work with Department heads to create and manage departmental budgets.
- Work with auditors to prepare annual financial statements and to comply with standard auditing practices.
- Work with development team and DFO to prepare financial documents as needed for proposals and grant reports.
- Work with DFO to manage the IRA plan for the organization.
- Maintain banking relationships.
- Ensure compliance with all local, state, and federal tax laws and wage and hour regulations.
- Ensure compliance with all state and federal 501(c)(3) requirements.
- Work with DFO to deliver and continually update a fully documented financial policy & procedure handbook detailing all accounting processes, internal control policies, and other department activities. Update as needed.
- With ED, manage Reserve Fund according to Board Reserve policy.
- Evaluate and improve all financial functions regularly.
- Make recommendations to the ED and DFO to increase efficiency and create cost savings when possible and appropriate.
Legal and Management
- Oversee all aspects of business and legal affairs for nonprofit media organization.
- Draft, negotiate, review and finalize all agreements, including production, acquisition and licensing agreements, as well as service and employment agreements.
- Review grant and sponsorship contracts.
- Review and manage outgoing contracts with filmmakers. Create efficient systems for review and completion with organizational leadership and outside legal counsel.
- Work with EPs to negotiate deals with filmmakers and distributors as needed.
- Help strategize on all business affairs matters across the organization.
- Handle other general business and legal affairs matters typically required of an independent media organization/television strand.
- With our attorneys, create and administer legal processes and best practices for the Company.
- Stay abreast of current industry trends, business practices and legal changes in the field.
- Manage contracts being offered to the organization, including with government agencies and partner organizations.
- Write RFP's for the organization. Manage vendor relationships and contracts.
- Review and work with DFO to renew insurance policies (liability, property, etc.).
- Manage special projects, including capital project funded by the City of New York.
- Manage and collaborate with outside counsel for AmDoc, POV and American Reframed matters.
- Review programming and collateral materials for compliance with contracts, PBS policies, FCC regulations, and intellectual property law.
- With ED, review and respond as appropriate to issues raised by staff, independent producers, programming partners and other stakeholders.
- Work with ED and DFO on Human Resource issues as needed.
- Perform other duties as necessary.
- Bachelor's degree is required; an MBA or JD is preferred.
- Eight years of accounting and financial management experience, thorough knowledge of nonprofit short-term and long-range financial planning require.
- A minimum of four years nonprofit senior-level management team and supervisory experience required.
- Proven knowledge of GAAP accounting principles, IRS regulations related to foundation grants, philanthropic practices, and non-profit law.
- Previous experience and training in human resources, including current NY labor laws required.
- Experience with Fund EZ, Excel software.
- Excellent written and oral communication skills, including the ability to work effectively with staff at all levels of the organization, outside professionals, and project partners.
- Confident, out-going personality with an infectious can-do attitude.
- Candidate must be tech savvy and possess a proven knowledge of current software applications.
- Must be able to prioritize work against tight timelines, operate with a sense of urgency and perform under pressure, especially in peak periods of the year.
- Possess experience and knowledge of current distribution deals in both the independent and public broadcasting arenas.
- Excellent references and academic credentials.
- Strong written, verbal and interpersonal communication skills; Superior negotiation and legal drafting skills and unyielding attention to detail.
- Ability to prioritize and manage time, with exceptional organizational skills and a facility with handling a constant stream of high-priority projects.
- Superior analytical skills.
- Ability to independently exercise sound judgment, make sound decisions, and perform under minimal supervision on a daily basis.
- Strong initiative to take on tasks and set own priorities and deadlines and put forth the maximum effort.
- Ability to build effective working relationships within and outside the Company. Have established relationships within the entertainment, business affairs and legal communities.
HOW TO APPLY
Please email resume, salary history, and a cover letter with salary requirements to Betty Cordero at firstname.lastname@example.org. Reference "VP, Finance and Business Affairs" in Re: line. Incomplete applications will not be accepted.
NO CALLS PLEASE.
American Documentary, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.