Jobs at American Documentary Inc.
Vice President of Finance & Business Affairs
Supervised by: Executive Director
Status: Full Time
Hourly or Salary: Salary
Exempt or Nonexempt: Exempt
Direct Reports: 2 FTE
Compensation: Commensurate with experience
American Documentary, Inc. (AMDOC) is a thirty-year old 501(c)(3) non-profit media arts organization dedicated to supporting bold documentary, and documentarians, for the public good. AMDOC's awardwinning two core series, PBS' POV and World Channel's America Reframed have brought powerful documentary storytelling into Americans' lives across the country and sparked public dialogue on issues of national importance. Learn more about our mission: amdoc.org.
The Vice President of Finance & Business Affairs (VPFBA) will join our senior leadership team and be a strategic thought-partner to the Executive Director (ED), overseeing all aspects of this award-winning $4M+ organization's financial strategy and business affairs. The successful candidate will be a hands-on self-starter and participative manager with the ability to prioritize and see the big picture in a fast-paced, dynamic environment. This position will play a critical role in strategic decision-making as AMDOC continues to enhance its quality programming and build its internal capacity in its 30th year and beyond. This is a tremendous opportunity for a finance and business affairs leader to strengthen a well-respected media arts organization that cares about its impact within the film community and the world.
- Responsible for all aspects of the organization's financial strategy, including partnering with the ED to develop and maintain sound short-term and long range financial management strategies to ensure sustainable fiscal health and support the organization's goals and objectives.
- Prepare and analyze financial packages (reports, narratives, summaries, statements) in an accurate and timely manner; clearly and efficiently present key financial matters to the ED and the Board of Directors.
- Manage organizational cash flow and financial forecasting.
- Oversee and lead annual budgeting and planning process in conjunction with the ED and other department heads; monitor ongoing budget-to-actual results; keep ED abreast of the organization's financial status.
- Coordinate and lead the annual audit process, and liaise and consult with external auditors and the Board of Directors on audit and other matters.
- Supervise the Director of Finance & Operations and ensure daily accounting functions are accurately and efficiently completed in compliance with GAAP and AMDOC policies and procedures, including: accounts receivable, accounts payable, payroll, W-2s & 1099s, royalty distributions, file maintenance, retirement fund administration, and monthly allocation and reconciliation processes.
- Continually develop, update and implement all necessary business policies and accounting practices; improve the finance department's overall policy and procedure manual.
- Ensure donor restrictions are honored and maintain the integrity of restricted funding.
- Oversee and enhance all operations, development and administrative functions to ensure the organization's internal processes and infrastructure will support AMDOC's continued growth and fulfillment of its mission.
- Advise ED in organizational strategic planning and evaluation efforts. Evaluate, create, and implement new systems and processes for improved efficiencies.
- Further develop AMDOC's human resources functions to ensure its hiring and recruiting efforts, professional development opportunities, compensation strategy, performance evaluations, and benefits administration maintains high staff retention.
- Establish a comprehensive training program that on-boards new staff to the organization and educates employees regarding staff tools, policies and procedures. Draft an employee policy and procedure manual to clarify expectations, detail employer obligations, and describes employees' rights.
- Develop new ways to promote teamwork and collaboration across the organization and keep morale high across all stakeholders.
- Supervise Development Manager and ensure accurate and compelling financial reports and forecasts are developed for funder proposals and grant reporting requirements.
- Ensure compliance with all state and federal tax laws, wage and hour regulations; 501(c)(3) requirements; and PBS policies, FCC regulations, and intellectual property law.
- Oversee risk management and legal affairs, including negotiating contracts and leases; handling insurance procurement, monitoring and management; and other legal needs.
- Develop and implement an efficient system to manage the review and compliance of programming contracts across all departments.
- Serve as chief liaison with pro bono attorney representation, handling a wide variety of organization needs, including production, acquisition, and licensing agreements; vendor contracts; and other service and employment agreements.
- Minimum of a B.A. with accounting focus (or equivalent experience); an MBA, JD and/or CPA is preferred.
- At least 7-10 years of overall professional accounting and financial management experience, ideally 6+ years of broad senior-level financial and operations management experience at a non-profit organization.
- Experience with fund- or project-based accounting and managing restricted grants and assets.
- Proven knowledge of GAAP accounting principles (including non-profit regulations), IRS reporting requirements, human resource best practices, current labor law, grants management and compliance, short-term and long-range financial planning, legal contract review, and business insurance needs.
- Experience with, and knowledge of, current licensing and distribution trends in both the independent and public broadcasting arenas.
- Tech savvy with proven knowledge of current accounting software programs, Microsoft Excel, and Google suite applications.
- Strong written, verbal and interpersonal communication skills with superior negotiation and legal drafting skills.
- A successful track record in setting priorities, unyielding attention to detail, and a keen analytic mindset that supports sound decision-making and effective problem solving.
- Excellent relationship building skills with an ability to work with a variety of internal and external stakeholders.
- Must be able to work against tight timelines, operate with a sense of urgency and perform under pressure, especially in peak periods of the year.
- Confident, out-going personality with an infectious can-do attitude.
- Personal qualities of integrity, credibility, and dedication to the mission of AMDOC.
To Apply: Please submit your cover letter, with salary requirements, and resume to firstname.lastname@example.org. Please indicate "Vice President of Finance & Business Affairs" in the subject line. Incomplete applications will not be accepted. No phone calls, please. We regret that due to the large number of applications we receive, we can only respond personally to the applicants who best meet our needs for this position.
American Documentary, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability.