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Lesson Two

PowerPoint Tips for Users

Create a presentation based on a blank presentation

  1. On the FILE menu, click New, and then click the General tab.
  2. Double click Blank Presentation and then select a layout for your first slide. The new presentation uses the color scheme and title and text styles of the default presentation.
  3. Type the title and any other content you want on the title slide.
  4. On the Common Tasks toolbar, click New Slide, scroll to see more layouts, and then select a layout for the next slide.
  5. Add the content you want, and then repeat steps 4 and 5 for each new slide.
  6. When you finish, click Save on the File menu.
  7. Name your presentation, and then click Save.
Create a presentation based on a design template
  1. On the File menu, click New, and then click the Presentation Designs tab.
  2. Scroll to see all the design templates, click the one you want, and then click OK.
  3. Scroll to see the design layouts, and then select a layout for your title slide.
  4. Type the title and any other content you want on the title slide.
  5. On the Common Tasks toolbar, click New Slide, and then select a layout for the next slide.
  6. Add the content you want, and then repeat steps 5 and 6 for each new slide.
  7. When you finish, click Save on the File menu.
  8. Name your presentation, and then click Save.
Get Help, Tips, and Messages through the Office Assistant
The Office Assistant can answer your questions, offer tips, and provide help for a variety of features specific to the Microsoft Office program you are using. The Assistant can display any of the following:
  • Suggested Help is relevant to the specific task you are performing and appears before you even ask for help. For example, if you click the Assistant while you make changes to a table with this option selected, the Assistant returns help topics about how to work with tables. Help with Wizards appears when you start a wizard. If you do not want help, you can turn off Help With Wizards.
  • Tips point out how to use the features or keyboard shortcuts in the program more effectively. A tip is available when a yellow light bulb appears in the Assistant. Just click the light bulb to see the tip. In the Assistant is not visible when a tip arrives, the Office Assistant button displays a light bulb. Click Office Assistant to display the Assistant, and then click the light bulb to display the tip.
  • Messages appear in the Office Assistant when it is turned on. You can choose to see your messages in the Office Assistant balloon or in a different dialog box.
  • All the Office programs share the Office Assistant. Any Assistant options you change, such as the types of tips the Assistant displays, affect the Assistant in all the Office programs. To display the Assistant after you display a Help topic, click anywhere in the Word window, or close the Help topic.
Insert clip art or a picture from the Clip Gallery
  1. Display the slide you want to add clip art or a picture to.
  2. Click Insert Clip Art, and then click the Clip Art or Pictures tab.
  3. Click the category you want, and then double-click the image.
Insert music or sound to a slide
  1. In slide view, display the slide you want to add music or sound to.
  2. On the Insert menu, point to movies and Sounds.
  3. To insert a sound from the Clip Gallery, click Sound from Gallery, and then double-click the sound you want.
To insert a sound from another location, click Sound from File, locate the folder that contains the sound, and then double-click the sound you want. A sound icon appears on the slide.

Tip: By default the sound will start when you click the sound icon during a slide show. To change how you start a sound, for example, position the mouse over the icon instead of clicking it, click Action Settings on the Slide Show menu.

Pack up a presentation for use on another computer
  1. Open the presentation you want to save to a disk.
  2. On the File menu, click Pack and Go.
  3. Follow the instructions in the Pack and Go Wizard.
  4. If prompted, insert another disk.
Ways to run a slide show
Depending on your needs, you can run a slide show three different ways. The options are available when you click Setup Show on the Slide Show menu.

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